Special Projects Administrator

Reotech Construction, Coquitlam, BC
$36.00 - $42.00 / Hourly

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Job Description

Job Summary:

Reporting to the Special Projects Manager and the Principal, the Special Projects Administrator will be responsible for coordinating various aspects of ongoing small commercial projects to ensure that project deadlines and budgets are met and that our valued clients are satisfied. This position is suitable for an administrator who has experience coordinating commercial renovation services within the construction industry.

Job Responsibilities

Positively and professionally represent Reotech Construction and communicate effectively with the owners, customers, trades, and members of our team
Report to the Special Projects Manager and the Principal on several projects at once
Directly communicate with project team members, including site superintendents, service technicians, trades, designers, and consultants
Prepare, distribute, and track project documentation including daily email correspondence, contracts, purchase orders, work orders, change orders, RFI’s, etc.
Prepare and submit permit applications
Update and maintain up-to-date logs for all project documentation
Prepare and submit start-up documents per clients’ requests and building guidelines
Review shop drawings for compliance and prepare/submit shop drawings for review
Review Daily Reports from Site Supervisors to actively track project schedules
Prepare and maintain special projects orders, logs, and communicate/coordinate execution with clients.
Invoicing of service orders and progress draw invoicing of special projects
Follow up for receivable on all special projects invoices
Prepare and distribute close out documents for all special projects
Attend weekly service meetings to review scheduling requirements for special projects
Open and close project files
Review completed projects with management to improve future outcomes
Effectively utilize software such as Word, Excel, Outlook. MS Project skills preferred
Other duties as assigned

Preferred Qualifications

Required Skills/Experience:

Minimum 3 years of relevant project coordination experience paired with post-secondary education in a related field or business preferred
Have working knowledge of the construction process and related documentation, from the project proposal phase through to project closeout
Good understanding of procedures, methods, conditions, and documents related to the complete building process in B.C.
Proficient with Microsoft Office (Word, Excel, Outlook) and MS Project with the ability to learn new programs when required
Detail oriented, accurate and highly organized
Ability to work in a high-paced atmosphere
Excellent command of the English language, both written and verbal with the ability to interpret needs and express ideas clearly
Highly self-motivated with demonstrated client service skills
Willing to travel to jobsites within the Lower Mainland

Details Apply Now

Date Posted:	05/22/2025
Start Date:	June 1, 2025
Classification:	Exempt
Level:	Intermediate
Travel Requirements:	Must be able to work in person at the Coquitlam office
On-site, Remote or Hybrid:	On-site
Job Type:	Full-time
Wage:	Hourly
Wage From:	$36.00
Wage To:	$42.00
Preferred Education:	Must have 3 years of project coordination experience, and 5 years of administrative experience
Number of Employees:	1